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Migration

ShareGate vs AvePoint

By Suresh Girinathuni

Quick Verdict

Shortlist ShareGate for practical SharePoint and Teams migration with approachable admin workflows. Shortlist AvePoint when the program also needs broader governance, backup, records, compliance, or enterprise data management capabilities.

At a Glance

ShareGate compared with AvePoint
CriteriaShareGateAvePoint
Primary lensMigration and management productivityGovernance, migration, backup, and data management portfolio
Typical buyerMicrosoft 365 admins and migration teamsEnterprise IT, governance, compliance, and platform teams
ScopeFocused Microsoft 365 migration/admin scenariosBroader Microsoft 365 operations portfolio
LicensingPer-admin migration licensing; confirm edition against source coverage.Modular portfolio pricing; compare only the modules you will operate

Which Should You Choose?

Choose ShareGate when

  • Administrator-led Microsoft 365 migrations
  • SharePoint and Teams migration planning and execution
  • Practical reports and cleanup workflows
  • Teams wanting a focused migration experience

Choose AvePoint when

  • Large Microsoft 365 governance programs
  • Migration combined with backup, compliance, and lifecycle needs
  • Enterprise procurement and platform consolidation
  • Complex operational control across Microsoft 365 data

Detailed Comparison

Migration execution

ShareGate: Strong focus for SharePoint/Teams migration teams.

AvePoint: Strong but often part of a larger platform conversation.

Governance breadth

ShareGate: Useful management/reporting capabilities.

AvePoint: Broader governance and data management portfolio.

Operational simplicity

ShareGate: Often attractive for admin-led workstreams.

AvePoint: Often attractive for enterprise program standardization.

Procurement fit

ShareGate: Fits where migration and admin tooling is the main need.

AvePoint: Fits where multiple Microsoft 365 control needs are bundled.

Architecture Differences

Both tools sit outside Microsoft 365 as administrative and migration platforms that connect to tenant workloads through supported APIs and permissions.

The architecture choice depends less on a feature checklist and more on governance operating model, migration scale, and post-migration administration needs.

For broader design context, visit the Migration Hub.

Can They Be Used Together?

Usually not — these tools are evaluated as alternatives. Running both concurrently is rare. Pilot one against your source data and governance requirements, then standardize.

Licensing Considerations

Both are third-party tools. Licensing should be validated directly with the vendor against tenant size, workloads, products, term, support level, and required modules.

Decision Matrix

Focused SharePoint migration projectShareGate
Migration plus backup/governance programAvePoint
Admin-friendly cleanup and reportingShareGate
Enterprise platform consolidationAvePoint
Final vendor selectionPilot both against your source data and governance requirements

Related Questions

What is Microsoft 365 migration?Microsoft 365 migration moves users, documents, collaboration workloads, and related configuration into Microsoft 365 services.What is ShareGate?ShareGate is a third-party Microsoft 365 migration and administration product, popular for SharePoint and Teams moves, pre-migration assessment, reporting, and ongoing management tasks.What is AvePoint?AvePoint is a third-party Microsoft 365 software vendor whose portfolio spans migration, governance, backup, and data protection — usually evaluated for larger or multi-workload programs.

Related nxtM365 Guides

MigrationSharePoint Online Migration Step-by-Step GuideA practical SharePoint Online migration guide covering site inventory, cleanup, information architecture, permissions, migration tools, pilot waves, validation, governance, and user adoption.MigrationMicrosoft 365 Migration Checklist for BeginnersA practical Microsoft 365 migration checklist for beginners, covering scope, inventory, cleanup, licensing, identity, permissions, pilot migration, migration waves, validation, communication, and post-migration support.MigrationSharePoint Migration Validation Using Python GuideLearn how to validate a SharePoint migration with Python checks for files, folders, metadata, permissions, versions, data integrity, exception reports, and business sign-off.

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